CLUB BYE LAWS
ADUR INDOOR BOWLING CLUB LIMITED
(herein after called The Company) was incorporated under The Companies Act 1985 on 22nd April 1988 and is governed by The Companies Act, The Charities Commission and to the requirements of The Licensing Acts.
A copy of The Memorandum of Association is available for inspection by members upon application to The Company Secretary.
These By-Laws are approved by The Company's Board of Directors (herein after called “The Board) under the powers conferred upon it.
Except where clearly stated they apply to male and female members.
1. CATEGORIES and CONDITIONS of MEMBERSHIP of the COMPANY
(i) Playing and social membership is open to anyone aged 21 years and over who pays to The Company the fee appropriate at the time that their application has been accepted.
(ii) Junior playing membership shall be encouraged and shall be open to anyone from 9 to 21 years of age.
On obtaining the age of 21 membership converts to category (i).
(iii) Honorary Life Membership may be conferred on anyone approved and announced by the Board at the Annual General Meeting, following previous nominations by members.
(iv) Nominations for membership shall be displayed on the club notice board for at least seven (7) days, and any objections to persons nominated must be made to The Company Secretary in writing within Seven (7) days thereafter. No person may be admitted to any of the privileges of membership until they have been officially notified and have paid the annual subscription.
(v) All membership subscriptions determined by The Board shall become payable to Adur Indoor Bowling Club Ltd by 30th September each year. Members whose subscriptions are outstanding shall forfeit the right to the privileges of The Company until such arrears are paid. New members shall pay the appropriate membership subscription before their admission to membership shall be deemed complete.
(vi) If a member becomes unable to play bowls due to either protracted sickness or by displacement of their employment, and only for these two (2) reasons, membership may be maintained for the current season by application in writing to The Membership Secretary for The Boards approval, after which it will be subject to review.
(vii) It shall be mandatory for every member to have their photograph included in the Club records.
2. RESTRICTION OF MEMBERSHIP
The number of persons in playing membership of Adur Indoor Bowling Club Ltd at any time shall not exceed eight hundred (800) or such higher or lesser number that The Board may decide.
The number of Social members shall not exceed 100.
3. VOTING RIGHTS
Members shall be entitled to vote at a General Meeting of The Company.
All members shall have equal voting rights except for non-active Honorary Life Members, Social and Associate members and junior members under the age of 18 years, who shall have no voting power.
4. CLUB PRESIDENT
The position of President is awarded to a member in recognition of outstanding service to the club over a number of years.
The Directors will consider a number of worthy candidates and decide on one of these, who will then be approached by the Chairman to confirm that they are willing to take on the Presidency, having been made aware of the duties involved.
The appointment of the President to be announced at the Board Annual General Meeting.
Members being invited to become a Director can only be approached by the Board Chairman, with the agreement of the current Directors.
When an invitation is accepted, the Chairman will arrange a meeting between the new Director and the clubs Officers, who will explain what is involved in the position, and establish what particular strengths the person has, and how these can be utilised.
New Directors will be appointed to serve for a period not exceeding 3 years. When this term expires, a Director will retire at the club AGM following this period.
Should a retiring Director express a wish to continue to serve, this may be granted for a further 3 year period provided there is unanimous agreement from the remaining Directors.
Directors may continue in office after 6 years if all the remaining Directors consider it is in the best interest of the club for any Director(s) to continue.
6. CLUB OFFICERS
The following are the Club Officers who are appointed by the Directors.
Reception Manager/ Head Green Steward
The Club Administrator (to assist the Company Secretary, Company Treasurer and General Manager).
7. OPENING TIMES of the PREMISES
The Company's premises shall normally be opened not earlier that 8.30am, and shall not normally remain open after 10.00pm
The Board shall have the power to reduce or extend hours on special occasions or for carrying out or finishing matches or competitions.
The premises can be closed on such days or times as The Board shall determine. At least 48 hour’s notice of any closure shall be given on club notice boards, except for essential maintenance work or for health and safety reasons.
8. OPENING HOURS of the BAR
Opening times of the BAR are governed by the licensing laws and are displayed on the Directors' Board in the Foyer.
9. MEMBERS GUESTS
(a) Members may introduce up to 4 guests in any one visit. These guests cannot be admitted more than 6 times in any 12 month period. If the same guests do wish to visit more than 6 times, permission must be sought in writing, 2 weeks in advance, from the Company Secretary. Members who may wish to invite more than 4 guests, must seek permission from the Company Secretary in writing 2 weeks in advance. On receipt of such a request, the Company Secretary will decide, in the light of other club activities, if this additional number can be admitted.
(b) Outside Organisations/Clubs wishing to use AIBC Ltd facilities, regardless of whether some individuals are members of AIBC, must seek agreement in writing from the Company Secretary, who will advise them of the fee to be paid.
(c) Signing in Guests -
The names and addresses of visitors introduced under the provisions of By-Law 9 - together with the name and club number of the member who has introduced them shall be entered in the Visitors Book, which is on the lectern in the reception area.
MEMBERS should note that they are responsible for signing in all guests, and there are NO EXCEPTIONS to this rule.
10. CHILDREN and ANIMALS
Children under 14 years of age must be under the control of a responsible adults at all times.
No person under the age of 18 years shall be allowed to buy alcoholic drinks. Animals SHALL NOT BE ALLOWED on The Company’s premises. The only exception to this By-Law will relate to Assistance dogs.
11. LIABILITY for DAMAGES of LOSS of PERSONAL PROPERTY
The company does not accept liability for any loss or damage to personal property of persons using The Company’s premises, including any outside area and the car park.
12. FINANCIAL RESPONSIBILITY
All monies from Green Fees and the proceeds from approved fund raising activities, must be remitted to The Company Treasurer.
Final approval for any decisions regarding finance, the building and its environs, is the direct responsibility of The Board. The names of donors and lenders will be known only to The Company Treasurer or members approved by the Board.
13. BOWLERS PERSONAL EQUIPMENT
It is the responsibility of every member to ensure that bowling bags and clothing do not in any way interfere with the comfort or free movement of players and spectators. It is strongly recommended that the fullest use is made of dressing rooms and coat hanging facilities provided. Under no circumstances will bowls bags or personal equipment be left in the foyer, bar area and playing area, or on top of lockers.
14. FAIR WEAR and TEAR on the PLAYING SURFACE
It is strictly forbidden for players to go onto the playing surface without having changed into bowling shoes within The Company's premises.
Bowls shoes must not be worn outside the building.
The use of ‘Grippo’ or any other bowls cleaning agent, and the use of non- water based spray chalk is strictly forbidden.
No running on the green, no dangerous firing.
Any infringement of these – By-Law 24 will be invoked.
15. GREEN FEES
Green fees for member’s guests and members of the public shall be as the Board may determine from 1st October each year. All fees shall be paid before the commencement of play.
16. INDEMNIFICATION of OFFICERS Etc.
The Directors, Officers and Members of Committees shall be indemnified by the Company in respect of any bona-fide decisions made by them in the course of their duties.
All litter must be deposited in the receptacles provided, and on no account may be thrown on to the floor, in rink ditches or surrounds of the green or toilets. No smoking including e-cigarettes is allowed on the club premises.
18. KITCHEN and BAR AREA
Members shall not enter the kitchen or go behind the bar unless in an official capacity.
19. LIGHTING and HEATING
Members shall not interfere with any controls of lights, heating or ventilating within The Company's premises. These may only be operated on the authority of the Board or members of the Maintenance team.
20. EXPENSES to THE COMPANY
No member shall commit The Company to any expenses without the prior approval of The Board.
21. REMOVAL of PROPERTY from COMPANY PREMISES
No member may take away from Company's premises any articles belonging to or held in trust by The Company, or Bowling Sections, except on authority of The Board.
22. REIMBURSEMENT for DAMAGE to THE COMPANY'S PREMISES or FITTINGS
Members will be required to reimburse The Company for any damage caused by them to The Company's premises or articles therein.
23. MEMBERSHIP CARDS
All playing members, junior playing members, associate and social members will be required to produce their membership cards at any time when requested by an Officer or Duty Green Steward.
24. DISCIPLINARY POWERS
Any member who wilfully commits a breach of these By-Laws, or acts in any way detrimental to the interests of The Company or The Club, either within or without The Company's premises shall be subject to reprimand, suspension, or expulsion.
25. AMENDMENTS to BY-LAWS
Amendments to these By-Laws may be made by The Board at any time. Proposals for amendments by members must be submitted in writing to The Company Secretary for consideration by The Board.
26. SUGGESTIONS or COMPLAINTS by MEMBERS
Any complaints by members concerning the conduct of Officers, Staff employed by the Company, or other members, shall be made in writing to The Company Secretary for consideration by The Board.
Any suggestions concerning non-disciplinary matters shall also be made in writing to The Company Secretary for consideration by The Board.
27. CLUB RESPONSIBILITY
The organisation of bowling activities and the promoting of social and recreational facilities shall be the responsibility of the Club, and shall be covered by the Club Rules.
28. DISPOSAL of COMPANY ASSETS
Liability of Members is Limited. Every member undertakes to contribute such amount as may be required (not exceeding £1) to the Company’s assets if it should be wound up while he/ she is a member, for the payment of the Company’s debts and liabilities contracted before they cease to be a member, and of costs, charges and expenses of winding up, and for the adjustment of the rights of the contributors among themselves.
If upon the winding up or dissolution of the Company there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Company, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Company, and which shall prohibit the distribution of its or their income and property among its or to their members to an extent at least as great as is imposed on the Company under or by virtue of clause 6 of the Memorandum of Association, such institution or institutions to be determined by members of the Company at or before the time of dissolution, and if and so far as effect cannot be given to such provision, then to some charitable object.